Activities

Student Organization Finance Guide

Welcome to the Student Organization Finance Guide. Please use the options below to determine the appropriate process(es) to follow when using the university finance system.

All student organizations must follow University policies. Included in these policies is the requirement for student organizations to utilize the university financial systems. Student organizations are not permitted to maintain an off-campus account. This includes, but is not limited to, checking and savings accounts. Each student organization is eligible to open a university account through the university controller that will be managed by the Office of Campus Activities (OCA). This ensures that the University is following all of the appropriate laws regarding non-profit institutions and tax procedures. For information on how to establish a university account, contact OCA at cua-activities@cua.edu or 202-319-6003.

Using the university financial systems:

Contracts
Invoices
Quote
Reimbursements
Travel Reimbursements
Petty Cash Reimbursements
Online Orders
Staples Orders
Aramark Catering
In-Person Shopping
Over the Phone Credit Card Orders
Interdepartmental Transfers
Donations (from student organization to outside organization)

How to complete forms:

Universal Expenditure Form (UEF)
Travel Expense Report

Commonly Used Codes:

Account Codes
Program Codes